WhatsApp
Terms of Use

East Lothian Mums Club CIC is committed to protecting the personal data and privacy of our members, volunteers, partners and service users. This document is to set out the terms of use and guidance around our community whatsapp.

  • This policy applies to:

    • Directors

    • Staff

    • Volunteers

    • Members

    • Contractors

    • Anyone handling personal data on behalf of the organisation.

  • We use personal data to:

    • Communicate with members and volunteers

    • Organise community activities

    • Improve our services

    • Meet legal obligations.

    Data Storage and Security

    We ensure personal data is:

    • Stored securely

    • Accessed only by authorised persons

    • Not shared without lawful reason.

    Data Retention

    We only keep personal data as long as necessary and will securely delete or anonymise it when no longer needed.

    Data Breaches

    Any data breach will be recorded and, where necessary, reported to the Information Commissioner’s Office (ICO) within 72 hours. - you can find this information on both our website and the ICO’s website

    Policy Review

    This policy will be reviewed annually.

  • Purpose
    These terms outline the expected behaviour for members participating in our community spaces and activities.

    Acceptable Behaviour

    Members must:

    • Treat others with respect

    • Avoid harassment or discrimination

    • Follow UK laws

    • Respect privacy and confidentiality.

    Prohibited Behaviour

    The following are not allowed:

    • Hate speech or discrimination

    • Bullying or harassment

    • Sharing personal data without consent

    • Illegal activity

    • Spam or promotion without permission.

    • Medical advice.

    • No selling of exchanging of breastpumps, bottles and dummies

    • No selling, exchanging or giving away any and all formula products. 

    Moderation

    We reserve the right to:

    • Remove content

    • Warn members

    • Remove members from the community

    • Report illegal behaviour.

    Liability

    Members are responsible for their own content and behaviour.

  • Purpose
    This WhatsApp group is for communication between members of East Lothian mums club CIC community.

    Rules

    1. Be respectful and inclusive.

    2. No harassment, bullying, or hate speech.

    3. No political campaigning or spam unless approved.

    4. Do not share personal information without consent.

    5. Keep messages relevant to the group purpose.

    6. No medical advice at all.

    Moderation

    Admins may:

    • Remove inappropriate content

    • Remove members who breach the rules.

    Privacy

    • Members’ phone numbers are visible to other members.

    • By joining the group, you agree to this.

    Leaving the Group

    Members can leave at any time. Admins may remove users who breach rules.

Equalities Policy

  • East Lothian Mums Club CIC is committed to promoting equality, diversity, and inclusion in all of its activities. We aim to provide a welcoming, safe, and supportive environment where everyone is treated with dignity and respect, regardless of age, disability, gender identity, pregnancy or maternity, race, religion or belief, sexual orientation, marital status, or socio-economic background.

    We actively work to remove barriers to participation by keeping activities affordable, using accessible venues, and encouraging an inclusive, non-judgemental culture. Discrimination, harassment, or exclusion of any kind will not be tolerated.

    We will continue to review our practices and listen to feedback to ensure our activities remain inclusive and responsive to the needs of our community.

  • East Lothian Mums Club CIC is committed to promoting equality, fairness, and inclusion in all aspects of its work. We aim to ensure that no individual or group is disadvantaged or excluded from participation in our activities on the grounds of age, disability, gender reassignment, pregnancy and maternity, race, religion or belief, sex, sexual orientation, marital or civil partnership status, or socio-economic circumstances.

    We are committed to providing a safe, welcoming, and respectful environment for all participants. Reasonable steps will be taken to reduce barriers to participation, including the use of accessible venues and keeping activities affordable. Discrimination, harassment, or victimisation will not be tolerated.

    This commitment will be monitored and reviewed to ensure our activities remain inclusive and responsive to the needs of the local community.